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Whistleblower System

Effective 2/1/2021, Plansee HLW, Plansee Group Functions and Plansee Holding have established a new whistleblower system at the European sites. Here, employees can submit reports anonymously (if desired) and safely when they have reason to suspect that laws and/or guiding principles of the Code of Conduct were violated in the Plansee Group.


You can find questions & answers about the new whistleblower system HERE:


Why was a whistleblower system established? 

In general, we trust that our employees and business partners act within the law and follow the guiding principles of our Code of Conduct. In instances where this may not be the case, every employee and business partner should have the option to address serious violations of the law without having to fear personal consequences.


What is new about this whistleblower system? 

Every employee is free to select the channel by which to report alleged violations. As in the past and communicated in the Code of Conduct, employees may continue to report breaches to their supervisor as well as the Legal and HR Departments. One option is that an independent and completely anonymous platform is now being provided through the law firm FS-PP, which offers maximum protection to whistleblowers. With the introduction of this new system, we also meet the requirements of the EU Whistleblower Directive, which entered into force at the end of 2021 and which is binding for companies.

Who can report violations?
 
Employees, former employees, customers, suppliers, other business partners or individuals who would like to draw attention to serious violations of the law at the particular companies. 


On what topics can a report be made? 

Reports are encouraged when there is reason to suspect that laws and/or the guiding principles as outlined in the Code of Conduct of the particular companies were violated. These include:

  • Bribery, corruption, anti-trust and anti-competitive business practices, accounting irregularities, fraud, embezzlement, violation of business and trade secrets.
  • Breaches of export control laws.
  • Breaches of environmental and occupational health and safety laws.
  • Breaches of data protection laws.
  • Breaches of information security.
  • Criminal acts against individuals.
  • Criminal acts such as property offenses or corporate sabotage.
  • Serious violations of duties under labor law.
  • Serious breaches of equality acts.
  • Criminal acts against sexual self-determination or offenses motivated by racism.

Please be aware that

  • The whistleblower system is not a general grievance tool and should not be used for voicing complaints or for denigrating colleagues.
  • Be aware that deliberate incorrect or misleading reports are not trivial offenses.

How do you make a report?

Adress your comments to the law firm FS-PP commissioned by the particular companies. Please use the this link.

The following reporting channels are available to you on the website:
  • Telephone call during normal business hours, direct line +49 30 318 685 932. You can speak directly with one of the attorneys.
  • Sending an e-mail to the dedicated address: compliance-plansee-group@fs-pp.de. Please describe your accusation as precisely as possible in a way that outside individuals are able to understand.
  • Use of an anonymous PO box. For additional information, please visit the website of the law firm FS-PP.

Please note: To establish contact of any kind, please do NOT use the IT infrastructure of the particular companies. The whistleblower system is essentially designed to treat all reports confidentially and ensure the reporting individual's anonymity, if desired.

What happens once you have submitted a report?

The external law firm FS-PP looks into the report and, if reasonable suspicion of a serious violation exists, passes on the report, along with a legal assessment, to the relevant Compliance Committee of the particular company. Information, however, will only be passed on if the whistleblower has given his or her express consent.

  • Receipt of a report must be acknowledged within seven days. The time frame for providing feedback to the reporting person must not exceed three months.
  • If the report turns out to be true and a violation of the law is found to have been committed, there may be consequences for the individuals in question under labor or criminal law.

At what locations will the whistleblower system be introduced in a first step?

Effective 2/1/2021, the whistleblower system will be introduced for the following locations:

  • Plansee Holding AG
  • Plansee Group Functions (D, LUX, AT)
  • Plansee SE in Reutte mit Sales Offices und Vertriebsbüros in Europa: Sales Office Germany, Sales Office UK, Sales Office Italy, Sales Office Nordic
  • Plansee Nederland
  • Plansee Composite Materials GmbH
  • CIME BOCUZE SAS
  • Plansee Powertech AG
  • Tikomet Oy